Time management is always vital in any profession. Keeping track of and beating deadlines is what keeps a professional busy. For you to keep up with the trade, you need to have the right tools and the latest technology to get your work done in the most time efficient manner.
Professionals such as lawyers and doctors who often use dictation and recordings at work find it more convenient if they can find all the needed information at a glance thus the importance of transcription services. It allows them to save time when organizing their thoughts while drafting documents. It also helps reduce lengthy meetings into few pages of text transcripts. Text transcripts can be very essential for busy professionals since it provides an easy-to-search record of a meeting’s contents which can also be easily shared with the appropriate audience.
Listed below are a few tips and reminders that you can follow when you create a digital dictation or recording to be used for transcription.
Making the Recording
Using a high quality digital voice recorder will help enhance your recording. A wide variety of models are available in the market but choose the one that has all the features you need such as connectivity options, recording formats, quality of recordings, and memory so that you can record your interviews without constantly running out of space.
Aside from the device you will use, you also need to make sure that you conduct the recording in a silent environment. Minimizing the background noise is always important if you want a clear dictation. This will also help in producing an accurate transcription later on.
When buying a digital voice recorder, you will usually be seeing a price range of $30 to $500 in the market. This range covers basic voice recorders up to the high end voice recorders which has the ability to produce recordings with “near studio-quality”. Keep in mind that you don’t actually need to buy the expensive ones if you will just be doing simple recording for interviews or podcasts. Check the features of the voice recorder that you plan to buy to see if it fits your needs.
The most known voice recording formats are MP3, WAV, AAC, WMA and DSS. These are the audio formats accepted by most online transcription service providers.
Getting the right recording format is important since the transcriber needs the right player for him to be able to listen to it. You need to make sure the format produced by your recorder matches the preferred format of the professional transcription services you will be using. It will be best to ask the transcriber what audio format they accept before doing the recording.
If you plan to record outdoors or in busy places like malls, airport or in a gymnasium full of people, one thing that you should consider will be the availability of external microphone. Make sure that the recorder has headphone or mic jacks for the external microphone to help you create a clear recording despite the background noise.
The size of the recorder also matters. During interviews you need to consider the things you should be bringing. If you’re carrying a lot of gadgets plus other documents, getting a less bulky recorder will help you a lot. You also need to make sure that the recorder has a longer battery life that requires minimal charging. Transfer cables plus a protective casing might also come in handy.