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Audio Transcription: A Smart Move for Time, Money, and Stress Management

Audio Transcription Services – Save Money, Time, and Stress

Sometimes (okay, all the time) there are simply not enough hours in a day to get everything done. If you are a business owner, you know this to be especially true. That’s why it’s important that entrepreneurs make time to relax and take a break from stress. One of the best ways to earn yourself a little free time is by delegating your transcribing to a service like iScribed.

iScribed provides transcriptions for your recorded audio or video, whether it’s a 30 minute file or hours of recordings that have been piling up. Online transcription services help you cut down on the daily frustrations. Let’s discuss a few ways in which an online transcription service can alleviate stress and give you a much-needed break.

More Free Time

If you’ve ever tried it yourself, you know how time-consuming transcribing audio or video is. One could easily lose countless hours listening to recordings over and over (and over) again.

Twitter tells us this is quite common for those who have not mastered transcription. Turning audio files into text is something of an art form, and if you’re not a professional transcriptionist you will likely miss a lot of what is being said—and thus need to go back again, and again… and again.

iScribed’s competitively priced, aggressively accurate online transcription service will save you time so that you can focus on other areas of your business that you specialize in. There’s no reason to struggle with the minutia of transcribing audio when there are professionals who specialize in doing it efficiently.

Gets Rid Of Frustration

Even if you were to use your current staff to transcribe for you, you would still be responsible for looking over their work. Unless you have hired someone who specializes in this field, you will likely have to read through many typographical errors.

Though this may sound like a relatively small problem at first, having to double and triple check audio transcription can be a pain.

iScribed gives you accuracy the first time.

Saves Money

If you run a business, often it’s not a matter of having enough time or not having enough staff. Finances obviously play a large role in preventing the growth and development of many businesses. Using a highly-affordable, full-service audio transcription company like iScribed makes sense not just from a purely financial point of view, but also for restoring lost time. And as we know, time equals money.

One surefire way to stifle productivity is to tie up your employees’ time having them create transcriptions inefficiently—let alone tying up your own time and distracting you from business operations. Why bother when you can easily delegate this tedious task to a trusted online transcription service?

Transcription is an essential part of many businesses. However, you don’t have to spend all of your time, money and patience attempting to do it yourself. Give yourself a mental break, and let the pros handle it. Try a free 1 minute demo of our audio transcription services today.


Business Transcription Services – Benefits for Professionals

When handling the day-to-day tasks of your company, it’s easy to overlook the small ways you can make things more simple. This is especially true when it comes to taking notes during important meetings.

Luckily, iScribed offers affordable and accurate business transcription services that you can take advantage of.

Let’s discuss three ways Business Transcription Services can benefit your organization:

Conferences

conference-business-telephony-systemConference call transcriptions are great for keeping records of mission-critical business interactions that take place over the telephone or online.

Businesses use this form of communication to keep in touch with parties both outside of the company and internally. This cuts down on travel expenses and, of course, helps with productivity.

Business transcription services from iScribed.com can transcribe these calls for you so that you can document everything that was discussed. This way, you’ll be able to make an official note of the ideas that were tossed back and forth or business deals that were made during these conversations.

Meetings

Meeting table with audio microphonesEven in today’s high-tech business world, many meetings still require that individuals gather in person to discuss the most pertinent parts of a project. These are times in which the most essential details are talked about and your entire team will be filled in on how you plan to move forward.

Recording these type of meetings should be mandatory as you want to make sure everyone is on the same page and understands what is going on. Business transcription services make this process very easy for you, especially if you’d like to send these documents out to your staff later on.

Panel Discussions

Conference meeting recorded with camerasWould you like to be able to identify exactly who said what in panel discussions? Or, perhaps your needs call for verbatim transcripts and accurate time stamps? Business transcription services can make this happen.

You may not always be able to tell what was being said when you replay a video. However, if you have a text transcript written in document form you’ll always know what was going on at the time.

Your company can only be taken as seriously as you present it. If you make sure to document all of these important business interactions along the way, you’ll find that things go much more smoothly.

iScribed’s online business transcription services can ensure that you (and your organization) never miss a thing.


5 Tips for Taking Notes More Effectively

Whether you’re in the boardroom or the classroom, taking effective notes is a crucial skill. People have had the luxury of using digital voice recorders for decades now, but it was not until recently that humanity gained the luxury of using professional transcription services to upload clear audio of meetings and lectures and have them turned into perfect audio transcripts.

True, accidentally smudging pencil graphite with your sleeve or putting a hole in your paper with an old pink eraser is no longer as much of a concern as it used to be. Nevertheless, many of the tips we were once taught for taking notes by hand can also apply to note-taking with a laptop or a tablet. With that in mind, here are some of our tips for taking better notes in just about any setting.

5 Tips for Taking Better Notes

  1. This may seem obvious, but don’t try to transcribe every single word that is said. This is not only impossible, but it is also unnecessary. It bears repeating, as many people (business people and academics alike) continue struggling to keep up with rapid-fire speakers. Don’t be the one in the room putting your hand up every twenty seconds to say “hold on.”
  2. Speaker talking way too fast? Use some quick dashes (or spaces) for words in the meantime. Leave enough room so that you can fill in details later (or when the speaker takes a breath). This may feel awkward at first, but once you get the hang of this tip, it’s very easy to do.
  3. If you’re taking notes on paper, don’t take up valuable seconds erasing or over-crossing out a mistake. While you’re erasing, they’re still talking and you could be missing valuable information. Draw a quick line through it to save time.
  4. Of course, use abbreviations and shorthand as much as possible, even if you are the only one who can decipher your abbreviations. Unless you’re taking notes for someone else, like your lazy friend who has missed Biology lab for the last 7 weeks but somehow hasn’t missed a single episode of Lilyhammer. If you’re using abbreviations and think you will need the notes later (say, a few weeks or months), you’ll want to spend some time later filling in the actual words. Unless, again, you are positive you’ll remember that “aa” is short for “antarctica” and not “amoeba” six months down the line.
  5. Find your happy medium between legibility/neatness and speed. Remember that your notes only have to be legible enough to be read comfortably later on; they do not have to look like the examples in a grade school handwriting workbook. If you are writing too neatly, you’re most likely not writing fast enough. This also applies to taking notes electronically, in the form of allowing yourself to make a reasonable amount of typos, without needing to type each individual ASCII character perfectly.
While breathtaking, this level of penmanship is unnecessary for transcribing a meeting about breakroom rules.

While breathtaking, this level of penmanship is unnecessary for transcribing a meeting about breakroom rules.

Writing vs. Recording Notes

Which of these is a better note-taking method overall will differ for each individual person. Many people say that they need to take notes by hand because it helps them remember the notes better.

That is definitely true for some people. However, I would posit that many others might gain greater comprehension and memory of a meeting by putting away the notes/laptop and simply listening actively and participating in the moment; letting an audio recorder “transcribe” the notes in the meanwhile.

Audio File Transcription

If you want to save even more time (like, the most time), rely less on voracious note-taking. Give those digits a rest and use a digital voice recorder, laptop, or smartphone to send the audio off to an online transcription service.

With iScribed, you can simply upload the audio files on our website or email them to us, whichever is easier. We’ll take care of the tedious transcribing for you for only $0.89 per minute of audio—and with less than 48 hour average turnaround (Our 1 business day rush transcription service is also available for a small fee).


Why Does Your Voice Sound Different on a Recording?

If there’s one thing we’ve learned from you on Twitter, it’s that you despise having to listen to your own voice while transcribing audio.

When a big part of your job involves audio transcription of recordings where you are one of the speakers, this can be a big problem.

Whether you’re a journalist who grinds her teeth playing back her “dumb” questions and filler sounds that “derail” the interview (we promise they’re not as bad as you tweet), or a keynote speaker whose Achilles’ Heel is listening to himself deliver his own keynote, you’ve most likely wondered the following:

Q: Why Does My Voice Sound So Different on a Recording?

Ready for the quasi-scientific explanation? Basically, when we hear other people’s voices, the sound (or pressure) waves generated by their vocal cords enter our ears and are translated into a signal that the brain can interpret.

The problem is that when you hear your own voice while speaking, you are hearing the sound waves leaving your mouth as well as the vibrations caused by the physical act of producing speech. (For a more detailed explanation, see: http://www.marquette.edu/magazine/recent.php?subaction=showfull&id=1260897469)

Although most of us probably think of our ears as being chiefly on the outside of our head, these vibrations travel up through the throat/neck to the part of the brain that translates pressure waves into a form we can understand.

These internal vibrations are referred to as “bone-conducted” sounds. Sounds that make their way into our ears from external sources are called “air-conducted” sounds.

When we hear ourselves speaking in the moment, we are hearing a mixture of these two sound sources, and that combination is what we come to think of as our own voice.

In reality, you are the only person in the universe who hears your voice this way.

global business image on white background

Now, this may have been fine before Edison invented the wax cylinder. That was probably the very first time in history that a journalist heard their voice played back on a device and said “What the– I sound like a mouse! Edison, what is this clap-trap?!” Perhaps not, but it could have happened.

Yes, the proverbial “disconnect” only comes when you choose (or are forced) to listen to an audio recording of your own voice.

(Ah, the period of blissful ignorance before audio recording technology existed – when court wizards had to recall the exact words of their hour-long interviews purely from memory.)

When you listen to a tape recording of yourself interviewing Joss Abrams about the new J.J. Wheaton Netflix series, Bazanga?, you’re now finally hearing what everyone else in the world hears when you speak.

RLM-joke-homage-thief-etc

Everyone.

All Right, But Why Does the Difference Bother Me So Much?

Yes, it’s quite rare that someone hears a recording of their voice and has their self-esteem boosted.

The reason your voice sounds extra weird to you on a recording is that you are so much more used to hearing it the way it sounds (to you) while you’re actually speaking. If you’re like most people, this is probably the way you hear your voice 99% of the time. We get used to hearing our voices sound a certain way for essentially our entire lives, only to hear something completely different when we hear recorded audio of ourselves.

The voice we hear on a recording of ourselves speaking is unfamiliar; it is a contradiction that the brain has difficulty putting aside.

But I Don’t Really Sound Like That, Right?

Hearing our voice the way it sounds to others can put us into a state of denial.

Of course, since our voices can seem like a core part of our identity as a human in this crazy world, we have trouble analyzing the way our own voices sound with any sense of objectivity. We end up merely contrasting and comparing the way we sound on the recording against the way our voice sounds to us while we are actually speaking.

It was probably quite a bit easier to get delude ourselves into thinking “it’s the tape’s fault” in the heyday of analog recording.

As late as the 1990s (well, until Windows Sound Recorder anyway), you could practically leave a cassette tape in indirect sunlight and it could cause voices to sound warped and distorted.

"I know how to fix it."

“I know how to fix it.”

But as floppy disks, CD-Rs, Zip Disks, CD-Rs again, and finally solid state storage became the portable sound recording storage media of choice, it became harder and harder to blame our high-pitched voices on, say, “leaving a USB drive out in the sun.”

“It’s too high-pitched!” is a commonly-voiced complaint. It makes sense, if you think about it: the sound conducted through our bones, added to the air-conducted sound, creates the illusion that our “real” voice is deeper and richer-sounding.

Our denser bones are better at transferring low frequencies than the thin air around us is. So when this half of the equation is removed, the result is often a voice that sounds unusually “tinny” (or perhaps “tiny” is more appropriate).

Before you go blaming Thomas Edison or Thomas Dolby for your lowered self-esteem and the agony you feel when you have to transcribe crystal-clear digital audio recordings of your own voice, remember that you’re just getting a chance to hear what the rest of the world hears when you talk.

If anything, you should be blaming Ray Dolby, not the “She Blinded Me With Science” guy. Plus, we all know Thomas Edison typically gets blamed for inventing a lot of things we should actually be blaming people like Nikola Tesla for inventing.

As Gigi Engle at Elite Daily writes, “We’re all just a bunch of high-pitched lunatics trying to make it in this crazy world.” I really couldn’t make it sound any better than that.

About iScribed

Sick of spending hours transcribing audio recordings? Take advantage of our fast, accurate, affordably-priced online transcription services.


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